Employee has worked on annual leave days, how to handle this?

Question

Morning All

I am doing payroll adjustments in todays payroll. I have an employee who worked on two annual leave days.

He was paid annual leave, so now need to do adjustment in his payrun to bring these two days back in and pay him for working.

Can I do an adjustment in the payrun to bring these back in as he didn't use these two days annual leave?

Acctd4 · Answer

" … I have made an adjustment to payrun and manually adjusted back the annual leave note used …"

Not too sure what specific steps you've taken for this but manually editing leave balances can cause problems so in that case, I would just add back the leave hours as a negative, instead.

If you need to recoup Leave Loading, you'll need to create another Addition-type Payroll Item for this.  Ensure it is configured exactly the same as your Holiday Loading one & enter the total Gross Holiday Pay amount in the Quantity column, as a NEGATIVE value:

NOTE: I've shown them all in one Paycheque here in order for you to see it calculating on the same leave loading value but - to ensure the Paycheque amount still balances to the actual payment made - you can add the Holiday Loading Reversal adjustment onto the subsequent pay instead 😊

JO-ANNE_7327707 · Answer

there is a net difference to the payrun.

I have made an adjustment to payrun and manually adjusted back the annual leave note used.

Acctd4 · Answer

Hi @JO-ANNE_7327707

Assuming there is no change to the net Paycheque amount, edit the applicable Paycheque (eg remove the Annual Leave Payroll Item & add these hours to the Hourly Payroll Item instead)

You can submit an STP Update Event if you really want to, but providing the employee will be receiving a subsequent pay (eg they haven't left your employment), this will all automatically update in your next submission anyway as each STP lodgment just updates all YTD balances (rather than reporting each STP pay run's totals independently) 😊