Ability to edit older transactions

Jean_10862158
Jean_10862158 Member Posts: 128 Reckon Star Reckon Star
in Reckon One Ideas

Having come from Reckon Accounts, I find I miss the ability to make corrections to past entries or add comments to them. Today, going through last FY assets, one was in the wrong Gen.A/c, previously I could just edit it to correct it, no so in Reckon One. Similarly tried to add a missing description, ditto, could not do. Also wanted to change the item on 2 months of sales invoices, but no, can't do because they have been marked paid. Not trying to change amounts, just change other details, so don't see why this would be blocked.
Would be great if this could be enabled rather than do journal entries (which makes tracing things more time consuming and also not necessarily obvious in a large gen.ledg. account that something was corrected). I did think of doing another Bill and debiting correct acct and crediting wrong acct, but no, can't do a zero transaction in Bills. Thought was that using the same supplier, date, & ref. number would put the adj. in the same vicinity as the original.

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  • Rav
    Rav Administrator, Reckon Staff Posts: 14,053 Reckon Community Manager Community Manager

    Hi @Jean_10862158

    Thanks for raising this idea. Just wanted to clarify a couple of points

    Today, going through last FY assets, one was in the wrong Gen.A/c, previously I could just edit it to correct it, no so in Reckon One. Similarly tried to add a missing description, ditto, could not do.

    Once an account in your CoA has been created, you're not able to modify the account type however you can still add or modify the description details.

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    Also wanted to change the item on 2 months of sales invoices, but no, can't do because they have been marked paid. Not trying to change amounts, just change other details, so don't see why this would be blocked.

    Once an invoice has been marked as paid, it essentially means its been finalised. Changing an item on a paid invoice is effectively altering the invoice itself and this can be done, however it requires the invoice to switched back to draft status by unlinking the payment applied to the invoice first. Once a payment is unlinked it can be reapplied in a just a couple of clicks.

  • Jean_10862158
    Jean_10862158 Member Posts: 128 Reckon Star Reckon Star

    What I wanted to do was add descriptions to Fixed Assets for last Fin.Yr because none were migrated across from Reckon One. Even printing with "details" still doesn't show the description. Details in an Account Enquiry gives how it was paid or if a journal entry - info that is not particularly needed. Also the column for "number" isn't needed as much as what the description of the goods would be. I see you can deselect the number and details, so why not be allowed to select description?

    With the journal entries, I typed in a "narration" for each line which doesn't seem to be available in reports. The ones I looked at, I put the same description in the "description" field, and each on of the line items in the "narration" field. I can't get it to show on an Account Enquiry report.

    These descriptions are specific to that particular transaction, not a description of the General Ledger A/c as in your example.

    I am analyzing the assets for last year to enter into the depreciation schedule so I had to look up the original transaction to see if it was there otherwise dig out the original paperwork.

    This Reckon One is so much more time consuming.

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