Removed employee from pay run, but not removed completely

I created and submitted a pay run with the 2 employees of my small business, then realised that I should have only had 1 employee in that pay run.

I reverted the pay run to draft, unselected the extra employee, and resubmitted it to ATO as an update.

However, in the ATO Business Portal, while I can see that an STP update has been applied, the IAS still shows the combined wages of the 2 employees at W1. Also, in Reckon, the pay run still shows Employees = 2 in the pay run list.

I also tried adding the second employee back to the pay run, with wages = 0, but this hasn't fixed it either.

The PAYG amount to pay in the IAS is correct for the single correct employee.

The IAS is due tomorrow and I need to pay it today. I can see I can change the W2 figure in the IAS, but I don't know if that will then disagree with what Reckon has and cause problems later. What should I do?

Comments

klaura

Hi @aakk ,

Since we are unable to delete submissions already made to the ATO and can only amend them, you will need to manually update the W2 in IAS. Please rest assured that this will not cause issues with the Reckon reporting, as you mentioned you have already set the wages to nil, and this adjustment will be reflected in the Reckon report.

Rav

Morning @aakk

What you've outlined is correct, the W1 & W2 prefill that the ATO uses in their ATO Portal only takes into account EMPLOYER data, it does not update or change when you send an update event as that only contains EMPLOYEE data and is only used to amend pay balances that appear in the employee's MyGov.

There's a bit more information on what's included in an STP submission and how it works with the ATO's prefill here including reasons why the prefilled balances may not be what you're expecting - #TipTuesday - What's in an STP submission? 💻

To put it simply though, yes you'll need to manually edit the W1 & W2 balances that ATO have prefilled in their Portal to what it should be.

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