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Agreed @GerryWinter - In Suzy's case though, it sounds like this is at the time of payment 😊

Hi @SuzyA

You're on the right track ! 😊

You need to add the Fee as another line (Other Charge-type) Item on the customer invoice:

IMPORTANT: The fee calculates automatically, based on the line directly above it ONLY. Therefore, if there are multiple lines on an invoice, make sure you use the "Subtotal" line FIRST (as above) !

If there are different percentage charges, create a main header Item & relevant subs:

IMPORTANT: Make sure you enter the percentage symbol, otherwise it will interpret it as $ amounts ! :

Then, Receive Payment - for the FULL amount - into that separate Clearing bank account (I've named it "Sq Clearing Acct" here, for clarity):

Next, create a Write Chq - OUT of these funds in the Sq Clearing account - for the Fee they are deducting from your deposit amount:

Check the Sq Clearing bank account register balance & you'll see you now have the exact deposit amount from Square:

Then, use either another Write Chq or Transfer Funds to move this from this clearing account into your actual bank account (You could also use Make Deposit but I find it's clearer to do it this way)

IMPORTANT: There should be NO tax code allocation on this as this is not a "sale" or "expense" but simply just a movement of funds, from one account to another :

Square (Fees) is set up as a Supplier - The Fee MUST be entered via a Chq in order to claim the GST on these fees.

Net Sq TXFR is set up as an Other Name-type (If using Transfer Funds, that doesn't require a name so the Payee name will be blank in your registers … which is one of the reasons I prefer to use a Chq as there's more detail !):

Hope that helps

😊

Shaz you are a legend, I am going to try all of this out today. Thank you so much! I will re-post if I run into trouble but thanks for the detailed "how to", its exactly what I needed!!!