Reversing Salary Sacrifice & paying e'ee, since it was returned from super fund

JeanJean Member Posts: 16

Hi, I saw this question from 2016, and I have the same problem.

John Graetz Member Posts: 1,658 ✭✭✭ January 2016 edited July 2020

This matter has been resolved. The item in question was for salary sacrifice super. A slightly different approach was needed to effect a reversal, but it has worked. John L G


Mine too is salary sacrifice and I can't get rid of the minus sign. I use Reckon Desktop Accounts Plus 2020. Unfortunately the "slightly different answer" was not explained. Could this be explained please?

Comments

  • Alexander McKeownAlexander McKeown Reckon Staff Posts: 48

    Dear Jean,

    This would require you to journal the reverse payments and ensure they can be pushed via a holding account, as you cannot have a negative figure inside a payslip if it is not a tax item or deduction.

    Regards,

    Alexander.

  • JeanJean Member Posts: 16

    Dear Alexander, I don't follow how this remedy would correct the situation in the payroll. It effects what is reported via STP, the reportable super total, and the tax will need to be calculated. It relates to payroll in October, and subsequently when the super was paid to the super fund it was rejected in January. The returned super deposit is currently in a "clearing account", awaiting how to fix it in the payroll.

  • Alexander McKeownAlexander McKeown Reckon Staff Posts: 48

    Dear Jean,

    At this stage, it might be wisest to seek out an accountant or book keeper to manage the transactions in the clearing account for you, as I initially believed this to be a software issue. I do apologise for any confusion.

  • JeanJean Member Posts: 16
    edited February 24

    I am an accountant. I don't need to know how to manage the clearing account. I just need how in Reckon to do the entry to reflect in the payroll records please and allow Reckon to send the STP after the rebank is entered.

  • JeanJean Member Posts: 16

    The only other way I can see to do this, is to go back and amend the October payroll, by removing the salary sacrifice, and paying the employee's bank account now.

    Then doing an adjustment run for the STP for October.

    Not a very elegant solution as it will put bank rec out from October to February by this entry., resolving only when I pay out to the employee's bank account.

    Isn't there any way to just do an adjustment? Like minus out in Salary Sacrifice which will make a positive final payment less pro rata tax, to be paid to the employee?

  • Kris_WilliamsKris_Williams Member Posts: 1,466 ✭✭✭

    At least the bank adjustment would fall into the financial year, I agree with your choice and see no problem with it

  • JeanJean Member Posts: 16

    Thank you for your reply. I agree it will work. It is just that it isn't a good way to present the chain of transactions. We did not know back in October that it would be rejected. It wasn't rejected until January. A much better reflection of when things happened is if a negative salary sacrifice could be entered now, in February. That is how I would like it to appear. There will be no future salary sacrifice allowed due to ATO rules,ever, for this employee from October.

  • Kris_WilliamsKris_Williams Member Posts: 1,466 ✭✭✭

    No a negative entry is not possible, and I would just enter notes in the deposit to explain to anyone looking back down the track. Should be a simple fix, you will have to manually change the tax to what was taken out if it was a salary sacrifice before tax

  • Acctd4Acctd4 Accredited Partner Posts: 993 ✭✭✭

    @Jean@Alexander McKeown & @Kris_Williams 

    The correct way to record this is via Deposit Refund of Liabilities (under the Employees dropdown menu > Payroll Taxes & Liabilities

    This allows you to select the Payee (eg Super Fund Supplier), refund the relevant Payroll Item into the bank account on the correct deposit date (or deposit with other funds) & also choose the applicable period to be affected:


     

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    Reckon Accredited Partner (AP) Bookkeeper * Regd BAS Agent (No: 92314 015) *

    ICB-Certified Bookkeeper * Seasonal Tax Consultant since 2003

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    0422 886 003

    [email protected]

    https://www.accounted4bs.com/

  • Acctd4Acctd4 Accredited Partner Posts: 993 ✭✭✭

    To correct the employee's record, do the same adjustment under Adjust Payroll Liabilities for the specific employee, selecting NOT to affect accounts. 

    You can choose to submit an "Update Event" for STP or wait until you submit the Final EOFY STP Submission for the year when all final employee YTD balances - incl any corrections - will be automatically updated. 


    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    Reckon Accredited Partner (AP) Bookkeeper * Regd BAS Agent (No: 92314 015) *

    ICB-Certified Bookkeeper * Seasonal Tax Consultant since 2003

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    0422 886 003

    [email protected]

    https://www.accounted4bs.com/

  • JeanJean Member Posts: 16

    I have figured out and implemented a tidy solution different to any above. However I am disappointed that the Reckon software isn't up to accommodating a straight reversal adjustment in an unscheduled pay run in the current month. Now no bank rec is out of balance from October onwards, and all I need to do is sent a replacement STP file to the ATO for October to show there is no Salary Sacrifice in October now. And of course, pay the employee. Nice and tidy.

  • JeanJean Member Posts: 16

    Hi Shaz, your solution wasn't there when I wrote last, my solution was to change the October sal.sac. to a deduction, coded so that the net pay was still the same as it was.

    Then in Feb. I did an unsched.payrun to "pay" the deduction back, and included approp.tax, and it all seems to have worked ok. The Payroll Summary is all correct. Similar to yours, the STP will need to be updated for October to show the removal of sal.sac .

    I like your solution better, it appears to be a more professional way of doing it. But since the accounting has turned out ok, I will leave my solution as is.

    Many thanks,

    Jean.

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