Has the ability to send a draft payslip to staff for their checking prior to processing now gone?

Janine Attwood-Graham
Janine Attwood-Graham Member Posts: 34 Reckoner Reckoner
in Reckon Payroll

There was the drop down box - Finish Pay Run or Email to Staff, which you could do prior to finishing the pay run. This enabled staff to notify of any amendments that need to be done before processing the pay run. Has this function been taken away and can staff now only receive their pay slip email after it has been processed?

Thanks

Answers

  • Rav
    Rav Administrator, Reckon Staff Posts: 13,740 Reckon Community Manager Community Manager

    Hi @Janine Attwood-Graham

    That's an interesting point you've raised. Were you sending out payslips to employees frequently prior to the pay run being completed or was it more of a rare occurrence?

    To answer your question though, yes in the new Reckon Payroll payslips can only be sent out upon completion of the pay run.

  • Janine Attwood-Graham
    Janine Attwood-Graham Member Posts: 34 Reckoner Reckoner

    Hi @Rav

    The payslips get emailed out at midday on the last day of each pay cycle with staff given til 10.00am the next morning to check their hours, leave, allowances etc are correct and send an email to payroll re any amendments needed. Then after amendments the pay run is processed at 10.30am (the following day)

    Take today for example I emailed the pay slips and already I have 2 amendments to do - one is to change annual leave to sick leave for one employee and the other was the a mileage claim amount that was paid last week still showing on this weeks' payslip for another employee.

    Saved so many head aches being able to do this instead of having to cancel the pay run or amend and resubmit....

    Thanks 😊

  • Rav
    Rav Administrator, Reckon Staff Posts: 13,740 Reckon Community Manager Community Manager

    Good info, thanks Janine. That's actually a really interesting use-case.

    Something you could look at doing once you've upgraded to Reckon Payroll is completing the pay run as normal and marking it as paid (do not send the STP submission just yet), this will then allow you to send the payslips out to your employees to check over.

    Once you've sent out that preliminary batch, switch the pay run back to Draft status. If you then need to make any changes to the pay run based on the feedback from your employees you can do so.

    Then when you're ready, mark the pay run as paid again then progress on to the declaration to send the STP submission out. You can send out the payslips again at this point as well if required.


    Hopefully that made sense, I've made a quick little screen recording as well below which hopefully illustrates what I'm referring to but let me know if you have any questions.

    Pay Slips.gif


  • Janine Attwood-Graham
    Janine Attwood-Graham Member Posts: 34 Reckoner Reckoner

    Will test it out next pay run - Thanks @Rav

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