Pay Date Error

RosieG
RosieG Member Posts: 2 Novice Member Novice Member
in Reckon Payroll

I recently entered the pay date for June's wages as July 1st in error which obviously put the pay run into the 2025-2026 financial year. I did an adjustment to the pay run to change the date to the 30th June so now the figures are all reading correctly in the app, and are now in the 2024-2025 year. My end of year figures are correct so I have completed the end of year finalisation report and submitted to ATO.

Problem is on the ATO portal the figures are correct for the 2024-25 year, but they are also showing in the 2025-26 year. I can see the update events but with no figures attached to any of them. I have looked at all FAQ's which suggest amending the pay run. I already did this to amend the date originally so there is no July pay run showing to amend. The app does not allow a negative pay run so this isn't an option.

Can anybody help with rectifying this before I embark on pay runs for this financial year. I don't want to compound the problem. Thanks!!

Best Answer

  • Rav
    Rav Administrator, Reckon Staff Posts: 14,651 Reckon Community Manager Community Manager
    Answer ✓

    You've got it exactly right, in fact I couldn't have said it better myself 🙂

    Just bear in mind, there may be some things that occur in future that impact submissions (and therefore the W1/W2 prefill), such as a submission returning an error that requires resubmission, sending a submission more than once in error etc.

    Hopefully that doesn't occur but if it does, editing the employer prefill to what it should be will get you back on track.

Answers

  • Rav
    Rav Administrator, Reckon Staff Posts: 14,651 Reckon Community Manager Community Manager

    Hi @RosieG

    It sounds like you've done everything correctly to get the employee balances back on track which is great.

    Now in regard to the balance that is sitting on the ATO end, that would have been received as an EMPLOYER balance when you sent that first submission with the incorrect pay date.

    For some context, there are two things sent in a regular STP submission; an employer data and employee data. The employer data is the total of that specific pay run and will be used by the ATO to prefill aspects such as BAS. The employee data on the other hand is a YTD balance of employee pay.

    The initial submission that was sent will remain as it is however you can edit the W1 & W2 fields to correct the prefill balances.

    I'd highly recommend checking out the info here - #TipTuesday - What's in an STP submission? 💻

  • RosieG
    RosieG Member Posts: 2 Novice Member Novice Member

    Hi Rav

    Many thanks for your helpful information and I now understand the different data sent via STP.

    To confirm, moving forward I should continue to process monthly pay runs as normal with the correct wages (and on the correct date!!) to ensure employee data is correct, however when I complete our first IAS (for July) I edit the W1 and W2 amounts to reflect the correct wages and PAYG?

    If I continue to do this throughout the year, the end of year 2026 totals on the ATO will reflect what has been reported on the IAS/BAS statements, and won't include the amount reflected in the employer data which has been lodged by the initial incorrect pay run. Apologies but I would just like to be crystal clear moving forward. Thanks for your time to help!

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