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Hi @mzohn

You can use the Export lists feature to export these lists to another file. Then when you have created the new company file, import the lists back in.

Here is a guide on exporting lists:

if you want all the data in the file you would be better off making a copy of the file and let him change the company details, ABN, address, phone number etc.

If you don’t want figures and only lists, you can export an iif file with chart of accounts, customer and supplier lists, and any other lists you require. This iif file will have all the lists you select in the one file. After the new file is created you can then import this file into it and you will have a fresh start with zero dollars. You will have to edit the bank account and enter the balance, and adjust the employee details to suit.

Agreed @GerryWinter - In Suzy's case though, it sounds like this is at the time of payment 😊

Hi @SuzyA

You're on the right track ! 😊

You need to add the Fee as another line (Other Charge-type) Item on the customer invoice:

IMPORTANT: The fee calculates automatically, based on the line directly above it ONLY. Therefore, if there are multiple lines on an invoice, make sure you use the "Subtotal" line FIRST (as above) !

If there are different percentage charges, create a main header Item & relevant subs:

IMPORTANT: Make sure you enter the percentage symbol, otherwise it will interpret it as $ amounts ! :

Then, Receive Payment - for the FULL amount - into that separate Clearing bank account (I've named it "Sq Clearing Acct" here, for clarity):

Next, create a Write Chq - OUT of these funds in the Sq Clearing account - for the Fee they are deducting from your deposit amount:

Check the Sq Clearing bank account register balance & you'll see you now have the exact deposit amount from Square:

Then, use either another Write Chq or Transfer Funds to move this from this clearing account into your actual bank account (You could also use Make Deposit but I find it's clearer to do it this way)

IMPORTANT: There should be NO tax code allocation on this as this is not a "sale" or "expense" but simply just a movement of funds, from one account to another :

Square (Fees) is set up as a Supplier - The Fee MUST be entered via a Chq in order to claim the GST on these fees.

Net Sq TXFR is set up as an Other Name-type (If using Transfer Funds, that doesn't require a name so the Payee name will be blank in your registers … which is one of the reasons I prefer to use a Chq as there's more detail !):

Hope that helps

😊