Best Of

If the TLG file is large due to the file not having gone through any recent backup that is set to 'Complete verification", then a large QBW + a large TLG will result in a larger QBB, which takes longer to go through to completion.

A backup done by setting the Backup Options to "No verification" will allow for the creation of a compressed (QBB) backup file. It will include inside that backup file both the company data file (QBW) and the transactions log file (TLG).

You do not have to first make a QBB backup on the Hosted platform, simply download a copy of the QBW file from the Hosted platform to your local computer.

Downloading the QBW from the Hosted platform, means that you do not download the corresponding TLG file.

When you first open the data file on the local computer, a fresh new and tiny TLG file is created as a placeholder.

Then on your local computer you can perform the Verify Data operation to see if there are any detectable

issues.

Therefore, when a backup is done on the local computer, it will initially not include any large TLG files.

This is a good topic, we've had an employee leave recently so we will utilise some of these steps.

Thank you.

Love your work on this @Robyn Kelly (Partner)! 🙌

A very important topic for users to keep in mind, particularly when it comes to data security.

Thanks so much for participating in #TipTuesday 🙂

Happy Tuesday everyone.

My name is Robyn Kelly, I have been a Reckon Accredited Partner for 24 years and a BAS Agent for 13 years, since it's inception.

I have recently come across small businesses needing to revoke MFA's for staff who have left employment. My Tip for this Tuesday is to make sure you have processes in place for when a staff member leaves your employment; to revoke the employee’s MFA for Reckon Hosted & / or Reckon Portal and change passwords before staff members leave, so they are no longer able to access your businesses financial data once they have left.

Instructions to revoke MFA Hosted:

https://help.reckon.com/article/jxdiculr46-how-to-revoke-multi-factor-authentication-mfa-for-users#how_to_revoke_mfa

Instructions to revoke MFA Reckon Portal:

https://help.reckon.com/article/jxdiculr46-how-to-revoke-multi-factor-authentication-mfa-for-users#how_to_revoke_mfa

Instructions to change the password for users in Reckon Hosted:

https://help.reckon.com/article/t2sbbz18r4-data-services-how-to-change-a-reckon-accounts-hosted-login-password

Instructions to remove shared access to Reckon Portal:

https://help.reckon.com/article/u2i75q01m4-how-to-remove-shared-access-for-a-reckon-one-book

With MFA now in place for many programs and online logins there may be other instances to remove employees; for example ATO Online Services and banking sites, if they have access to lodging forms to the ATO or your banking data. I am sure there are many more examples to include in these processes when off boarding an employee on resignation / termination.

Have a great Tuesday everyone

Regards

Robyn Kelly

robyn@robynkelly.com.au

Welcome to the Community @sharonc !

In the employee's record, enter "0" as the Maximum number of hours on all applicable Leave Details tabs - This will prevent any leave accruing going forward.

Depending how many pays have been processed with leave accrual so far, you can then either:

• Delete & re-enter each Paycheque

OR

• Manually override the employee's Hours available as of … figure to "0" on each of their Leave Details tabs

(NOTE: This is in real time so the correction will only reflect from the last pay period end date onwards eg from the NEXT pay processed, not historically)

😊

Hi Reeta, thank you all works OK now :)

Hi @sharonc

In Reckon Accounts Hosted, you can always adjust the leave hours in Employee record.

• Go to Employee - Edit Employee Details - Go to Payroll and Compensation Tab - Click on Leave Details.

• In the Leave Details Section, click on the Leave that needs to be updated and set the number of hours as per your requirements.

I hope this helps. Please let us know for any concerns. Thank you!

Regards

Tanvi