#TipTuesday โ€“ Revoking MFA and passwords for staff leaving employment

Robyn Kelly (Partner)
Robyn Kelly (Partner) Accredited Partner Posts: 409 Accredited Partner Accredited Partner
edited December 2024 in Accounts Hosted

Happy Tuesday everyone.

My name is Robyn Kelly, I have been a Reckon Accredited Partner for 24 years and a BAS Agent for 13 years, since it's inception.

I have recently come across small businesses needing to revoke MFA's for staff who have left employment. My Tip for this Tuesday is to make sure you have processes in place for when a staff member leaves your employment; to revoke the employeeโ€™s MFA for Reckon Hosted & / or Reckon Portal and change passwords before staff members leave, so they are no longer able to access your businesses financial data once they have left.

Instructions to revoke MFA Hosted:

Site faviconHow to revoke Multi-Factor Authentication (MFA) for users

Instructions to revoke MFA Reckon Portal:

Site faviconHow to revoke Multi-Factor Authentication (MFA) for users

Instructions to change the password for users in Reckon Hosted:

Site faviconReckon Accounts Hosted: How to change the Hosted login password

Instructions to remove shared access to Reckon Portal:

Site faviconReckon One: How to remove shared access for a book

With MFA now in place for many programs and online logins there may be other instances to remove employees; for example ATO Online Services and banking sites, if they have access to lodging forms to the ATO or your banking data. I am sure there are many more examples to include in these processes when off boarding an employee on resignation / termination.

Have a great Tuesday everyone

Regards

Robyn Kelly

robyn@robynkelly.com.au

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Comments

  • Rav
    Rav Administrator, Reckon Staff Posts: 13,670 Reckon Community Manager Community Manager

    Love your work on this @Robyn Kelly (Partner)! ๐Ÿ™Œ

    A very important topic for users to keep in mind, particularly when it comes to data security.

    Thanks so much for participating in #TipTuesday ๐Ÿ™‚

  • Nickiu
    Nickiu Reckon Staff Posts: 227 Reckon Staff Reckon Staff

     @Robyn Kelly (Partner), We love having you here, and thank you for sharing your knowledge with us.

  • Reeta
    Reeta Reckon Staff Posts: 220 Reckon Staff Reckon Staff

    @Robyn Kelly (Partner) ,

    We really appreciate the way you contribute -your input is always so helpful.

    Thank you!!

    Kind regards,

    Reeta

  • Jason_Z
    Jason_Z Reckon Staff Posts: 134 Reckon Staff Reckon Staff

    Thanks @Robyn Kelly (Partner) for the tip!!!

    This issue comes up a lot.

  • Lucas
    Lucas Reckon Staff Posts: 369 Reckon Staff Reckon Staff

    Thanks, Robyn, for providing instructions around this :)

  • klaura
    klaura Reckon Staff Posts: 315 Reckon Staff Reckon Staff
    edited December 2024

    Thank you for sharing these helpful tips. Highly relevant๐Ÿ™Œ

  • Tanvi_kataria
    Tanvi_kataria Reckon Staff Posts: 398 Reckon Staff Reckon Staff

    Thanks @Robyn Kelly (Partner)

    This information is incredibly useful๐Ÿ™Œ, as weโ€™ve received frequent feedback from our customers about this issue.

  • Eric Murphy
    Eric Murphy Member Posts: 232 Reckon Star Reckon Star

    This is a good topic, we've had an employee leave recently so we will utilise some of these steps.

    Thank you.

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