how do I create a payrun with zero balance to send as an update to STP

Vinh Nguyen
Vinh Nguyen Member Posts: 10 Reckoner Reckoner
in Reckon One

I accidentally send through a pay run to STP which was not supposed to be sent at all (ie a duplicate payrun) . I need to send an update to STP for that same payrun with a zero balance but I can not create a payrun with zero balance. how do I fix this so that the YTD is accurate for my staff?

Answers

  • Rav
    Rav Administrator, Reckon Staff Posts: 16,666 Reckon Community Manager Community Manager
    edited January 12

    Hi @Vinh Nguyen

    STP is reported on a YTD basis only for employee pay information. If you sent through the same pay run submission twice then its going to retain the same YTD balance so there's nothing to update in this instance.

    You can delete that duplicate pay run.

  • Vinh Nguyen
    Vinh Nguyen Member Posts: 10 Reckoner Reckoner

    Hi Rav, the problem i have is that although the second payrun is a duplicate (from my point of view) it was created and submitted on a different date so to the ATO it is a different payrun and thus the YTD is also different from the previous one.

    Just so you have a bit of context, I sold my business and it settled on 28/10/24. last payrun for all my staff is on 27/10/24 which was correct and submitted successfully. For some reason (mainly because I am a little stupid lol) I thought I had not done it and I created another payrun and submitted that on 30/12/2024 then realised I have already done it on the 27/10/24. So that payrun that I submitted on 30/12/2024 should not have been there at all.

  • Vinh Nguyen
    Vinh Nguyen Member Posts: 10 Reckoner Reckoner

    with that in mind, how do I fix this problem now? Thanks Rav.

  • Rav
    Rav Administrator, Reckon Staff Posts: 16,666 Reckon Community Manager Community Manager

    Thanks for the additional info @Vinh Nguyen. Since you've created a whole other pay run with a separate pay date then I'd suggest you delete that pay run from Reckon Payroll then send an update event from that original pay run created on 27/10.

    Click into that original pay run, select Submit to ATO then tick the Send as an update option on the declaration screen then send it through.

  • Vinh Nguyen
    Vinh Nguyen Member Posts: 10 Reckoner Reckoner

    Thanks Rav. I think I know what to do now. I have already deleted the extra payrun from Reckon so I will just resubmit the original (27/10/24) as an update. This will definitely "remove" the extra payrun from STP and the YTD should be correct?

    Can I also ask you another question please? Seeing I have already sold the business in october last year and the 27/10 is the last payrun and this will be my final quarterly BAS statement, can I submit the EOY now after I have submitted the update from above?

  • Rav
    Rav Administrator, Reckon Staff Posts: 16,666 Reckon Community Manager Community Manager

    You can submit your End of Financial Year finalisation whenever is the best time for you, there's no need to wait until the financial year has concluded.

    In regard to your BAS, you'll most likely have to edit/correct any balances the ATO have prefilled on their ATO Portal due to the additional pay run submission. There's some more info on this here - #TipTuesday - What's in an STP submission? 💻

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