Leave Liability Report vs Leave Accrual Summary
I am currently using the latest version of Reckon Accounts Hosted. In June this year one of our casual staff members became full time permanent. During her first week full time she had a couple of days of sick - or so I was advised. After the end of the financial year, I found out that the number of hours she had taken off were less than I was advised. So, foolishly, I went back and changed her paycheque to show more hours worked and less hours personal leave. After the next payrun this employee advised that the number of personal hours owed to her was incorrect. They were vastly overstated to the negative. After seeking Reckon assistance, I have tried deleting and re-entering each line item in the following pays that have personal leave. I don't think this has worked. Reckon advised that the Leave Liabililty Report shows the correct number of hours and I should just provide her with this. Her payslip DOES NOT agree with this report. Her payslip DOES however agree with the Leave Accrual Summary Report. So, which report is correct? Why would there be a difference in these two reports? Is her payslip correct?
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The Leave Liability Report is in real time which is why you can't select a date range whereas the Leave Accrual Summary allows you to view Leave balances as at a specific point in time.
With this in mind, have you processed Pays to be "paid" this week? This will affect your real-time Liability report.
Shaz Hughes Dip(Fin) ACQ NSW, MICB
Reckon Accredited Partner (AP) Bookkeeper * Regd BAS Agent (No: 92314 015) *
ICB-Certified Bookkeeper * Seasonal Tax Consultant since 2003
Accounted 4 Bookkeeping Services
Ballajura, WA
0422 886 003
[email protected]
https://www.accounted4bs.com/
Also, check that you have Sick Leave carrying forward (Make sure the "Reset hours each new year?" checkbox is NOT ticked) in the employee's record.
(Edit Employee, then on "Payroll and Compensation Info" tab > "Leave Details"
As a last resort, you could delete this employee's Pays back to the starting point of going permanent FT - which will remove the leave accruals since - then re-do them.
TIP: Make sure you have the correct Pay info for every Pay handy first so the re-entry doesn't change any final totals! (Print each Pay Slip before deleting the Pay)
Shaz Hughes Dip(Fin) ACQ NSW, MICB
Reckon Accredited Partner (AP) Bookkeeper * Regd BAS Agent (No: 92314 015) *
ICB-Certified Bookkeeper * Seasonal Tax Consultant since 2003
Accounted 4 Bookkeeping Services
Ballajura, WA
0422 886 003
[email protected]
https://www.accounted4bs.com/
Sick leave is fine - I double checked the reset hours box anyway though.
I think I will have to take your advice and re-enter all her pays - thanks for the idea to print the pay slips first, I thought I was going to have to write down the info for each week. One reason I haven't wanted to do this previously was because I didn't know how it would affect my bank recs.
Whilst deletion & re-entry of the Pays will mean re-reconciling the bank account .....
... IF you have a 'clean' & up-to-date file - by which I mean no old, unreconciled transactions - you already know it reconciles, so should be able to tick the "Hide transactions after the Statement's end date" checkbox & click on "Mark all" to re-reconcile each Statement very quickly
Shaz Hughes Dip(Fin) ACQ NSW, MICB
Reckon Accredited Partner (AP) Bookkeeper * Regd BAS Agent (No: 92314 015) *
ICB-Certified Bookkeeper * Seasonal Tax Consultant since 2003
Accounted 4 Bookkeeping Services
Ballajura, WA
0422 886 003
[email protected]
https://www.accounted4bs.com/