Reverse YTD PAYG Tax

RebeccaLJQ

Long story short I need to reverse an employee's YTD earnings in a single payrun (for STP). I can reverse the Gross Wages but I am unable to enter a positive amount in the PAYG Tax as it automatically reverts to a negative.

Does anyone know a workaround for this?

Acctd4

Has the employee received these wages? If it has already been reported via STP, you need to ensure that it definitely shouldn't have been before reversing it all out 😳

You would need to do it via Set Up YTD Amounts (located under the Employees dropdown menu)

RebeccaLJQ

Thank you for your reply. Yes the employee has received the wages but the wrong TFN was recorded on the employee's card. The TFN belongs to another employee so their income statement is showing two wages and the other employee no wages. So I need to reverse the YTD with the incorrect TFN and re-enter the YTD after updating the correct TFN. Hopefully that makes sense!

Acctd4

Ah .... OK. Well in that case, I would just correct the TFN(s) (in their Hosted Employee record) then just submit an STP Update Event for those 2 employees only!

RebeccaLJQ

I tried that but the YTD still sits in the other employee's myGov as two incomes and the correct TFN myGov account is only showing the payruns processed since the TFN change in Reckon. I would have thought the updated YTD would have corrected this but unfortunately it hasn't. All I can think of is to change back to the incorrect TFN reverse the incorrect YTD, enter the correct TFN and run the YTD again so it jumps over to the correct income statement.

Acctd4

When you "finalise", you will do this for the correct income statement only. The other income statement will remain in an unfinalised status - This is an indication it's not complete or contains an error.

Yes, you're right ... In theory it should have corrected it but unfortunately, there are so many variables in people's setup & systems that in some cases, these corrections just don't work 😖

Firstly, I'd try calling the ATO & see if they are able to fix it at their end (NB: Make sure you get put through to someone in the Single Touch Payroll section, not just any operator who may not know anything about it!)

Failing that, I'd suggest correcting it via Set Up YTD amounts as per my earlier suggestion.

RebeccaLJQ

Thanks so much for your time and input. It's so hard when you can't see the ATO's side of what is lodged especially when you are trying to help out a client and have no idea on their payroll. Hopefully in time they will allow businesses to see employee ytd information on the portal. I'll try give the ATO a call.

KristE

Hi Rebecca,

Did you get this issue sorted? We have a similar issue as we have an employee who gave us the wrong TFN. Any help would be appreciated.

Thanks

Kristy

Acctd4

Hi @KristE

There are specific TFN number formats to be used in cases where the TFN is incorrect/unknown.

You'll find these under the Employees dropdown menu > Tax Table Information

Then, click on the Tax Table Info here:

... then the Tax File Numbers link in the RHS list:

I would amend the TFN as per the applicable number format shown here, then re-Export & re-Submit the Finalise Year STP file 😊