EOFY ATO Portal and pay runs

Sand

Hello,

My ATO Portal says I done 2 pay events on the 22/11/2021 of $210.00 each, but when I look on my Payroll App on the pay run I have only submitted one pay run on the 22/11/2021. I went in and edited the pay run for that day to zero and resubmitted it to the ATO, but when I went on the ATO Portal to check, it done an update event but it still didn't take out the $210.00. I resubmitted the pay run again and it just done another pay event but the $210.00 is still there.

I only need to make an adjustment of $210.00 to take off the ATO portal then my EOFY amounts will be correct for the 2021/22 year. How do I fix this?

Thanks

Sandra

swakhlu01 .

Hello Sandra - you may need to confirm a few things.

1. What is the my ATO portal you refer to. Is this the Business Services website of ATO?
2. The STP events in the Business Services website does not show the amounts for Update event. So you will never know what was actually sent in the adjustment.
3. The best option is to seek the actual figures that are showing in the employee income statement on ATO Mygov account. This is the EOFY figures and if it matches with the Payroll app EOFY figures then you don't need to do anything. Just create and submit a EOFY 2021-22 payrun to finalise the income statement for the employee.

Please confirm what you find. If the EOFY figures don't match, then I will try and suggest some workarounds.

Sand

Hello,

1. Yes, I am using my Business Services website of the ATO. When I add up all the pay event transactions they add up to $6,959.49. ($210 over)
2. Yes I can see the the two update events in my transactions with no amount on there.
3. Do you mean that I have to get in contact with my employee for him to check his ATO Mygov account to see what EOFY figures he has on there?? When I add up all my pay runs from the Payroll App that I have submitted the gross amount comes to $6,539.49. ($210 under).
4. Do I need to resubmit the pay run again on the 22/11/2021 and put the $210.00 therefore then will be making my pay runs EOFY figures correct.

I did find where on the Payroll app where I had submitted the pay run twice on pay runs, stp on the date that I had done it, but it's funny how it didn't show on the pay runs.

Having trouble explaining it so I hope you can understand what I mean. I prefer to do it the old way and write out the payment summaries manually. It's alot easier as I don't have many employees.

swakhlu01 .

Regarding your point 3 - contacting the employee for the Income statement was a suggestion, but perhaps not always convenient for the employer depending on who the employee is. So ignore for time being.

Regarding your point 4 - Instead of adding the payruns please check what figures appear for the employee if you create a EOFY 2021-22 Payrun (cancel it after creating). If this also shows the figures are under then yes you will have to Submit an Adjustment payrun for that date/period. This means you have to edit the orignal payrun and put the additional amount on top of what you had there. Once you are satisfied the EOFY amounts are correct (check superannuation, deductions, taxes etc. as well), You can create and send the EOFY 2021-22 Payrun. This will make sure the employee can submit their tax returns to ATO with a finalised Income statement.

You are explaining very well and nothing to worry. The STP process is here to stay and we have to get used to it. 😉

Sand

Hello, I have just one more query regarding point 4

Yes I remember checking my employees Pay Summary 2021-2022 and they were all correct with the right figures of gross pay and tax. A couple of my employees had their superannuation not added in.

That's when I checked my ATO Business Portal and noticed I had reported one of my pay runs twice and adjusted the pay run for that day to zero, then I went to check my employee Pay Summary 2021-2022, then I noticed his figure of gross amount $210 and super of $21 was under, so then I went into Employees, Selected my employee, Pay Summary, 2021-2022, then I view and update initial YTD balances and added the item of Earnings of $210 and Superannuation of $21 for that employee and adjusted the figures for my other 2 employees with their superannuation and then the amounts were correct. Am I not suppose to adjust the figures through there?

My employees EOFY 2021-22 Payrun are correct now with the figures I want to submit to the ATO.

swakhlu01 .

Perhaps everything is well that ends well as they say!

But in general altering the Initial YTD is a backdoor solution as long as you are not using Payroll app to generate the employee payslips. In the current STP system what you did to alter the YTD figures will work as the ATO is getting YTD figures for each payrun that is submitted.

My guess is once the STP Phase2 reporting gets into place the reporting of employee pay details will become more stringent with visibility from payrun to payrun. This means any alterations may have to come through Payrun adjustments only.

Sand

I'm using the Basic Payroll App, so all good as I do my own employee payslips.

Thank you for your help.