Annual Leave payrate changing

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MMC
MMC Member Posts: 14

Today I processed payroll and one of the employees had a full pay period as annual leave.

The top payroll category was defaulted to Hourly Pay and the second was defaulted to overtime @ 150%. I changed the top category to Annual Leave and the pay rate auto changed from base to the +150% rate as per the overtime category.

any ideas why this might be happening?

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  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    I would look at the setup of the annual leave pay item first

  • MMC
    MMC Member Posts: 14
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    Hi Kris,

    Can you please explain how I would look at the setup? I've been into payroll items and Annual Leave but can't see anywhere that specifies what rate of pay or anything like that.

    thanks

  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    Employees and Payroll, at the bottom of the list, manage payroll items, find Annual leave, and go through each window. The tax tracking type should be Gross payments.

    I am happy to have a look at the file for you. 0415940843

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited September 2022
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    Is this an isolated occurence or does it happen on other employee's Paycheques too ? If it's employee-specific, check the default rates shown on the employee record then the setup of the Payroll Items used on their Paycheque, including your Annual Leave Payroll Item. Unfortunately, some configurations are not editable & are therefore only displayed at initial setup including the type & rate multiplier options for overtime 😬

    As a side note, I always delete any Payroll Items not being used on a particular pay run's Paycheque - This keeps it clear/clean & prevents any related anomalies.

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • MMC
    MMC Member Posts: 14
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    Ok I have looked here and yes it is set up as Gross Payments

  • MMC
    MMC Member Posts: 14
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    Hi Shaz,

    It happens to every employee. Where there are no ordinary hours worked, I change the first payroll category to Annual Leave. If there is a payroll category in there as Overtime 150%, it will automatically change the added annual leave rate to the Overtime rate.

    the only thing I can do to stop this happening is to delete every item out of the payroll window first and then add in annual leave.

    However, I don't think I should have to do this, I think that regardless of what is in the window or what order you have things in, the payrate should not default to anything other than what it should be.

    Thank you

  • MMC
    MMC Member Posts: 14
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    I should add, this has only been an issue since August. I have not encountered this issue previously.

  • Kris_Williams
    Kris_Williams Member Posts: 3,492 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    So all I can suggest is follow Shaz’s suggestion and look under his name. I’m still happy to have a look for you tomorrow

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    Does the Overtime rate calculate correctly (at 150%) when you use it otherwise ? It sounds like it may be configured to connect to leave. Have you set up any new Payroll Items since August ?

    Or there may be a corruption in the data/payroll item(s) - Do you Verify your file regularly? I would recommend verifying your file (File > Utilities > Verify Data) & then running the Rebuild Data (also under File > Utilities) 3 times as 3 rebuilds fixes a lot of corruptions.

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • MMC
    MMC Member Posts: 14
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    Hi Shaz,

    Yes the overtime 150% calculates correctly. We haven't set up any new payroll items since March so I can't think of anything else other than it being what you mentioned about corrupt data.

    I will give those steps a try.


    Thank you

  • MMC
    MMC Member Posts: 14
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    Hi Shaz,

    Are you able to please provide an insight to the best way to correct this payment now?

    The employee was paid $1078 more gross annual leave

    paid $206.70 more in annual leave loading

    payg amount was $1192 and should have been $586

    Can you help?

    Ruth

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,589 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
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    Hi Ruth

    I've replied to your direct message with instructions on this 😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)