Adjusting personal leave for employee returning after 2 years

Sue_10075371

One of our employees resigned just over 2 years ago and moved to another state. I made him a non-active employee. He recently returned to the area and started working for us again part time.

His Annual Leave was paid out when he left and I have adjusted his Long Service Leave. However, his Personal Leave is accruing from when he left us two years ago. I don't seem to be able to adjust this. He should be starting from zero. Do I need to terminate this employee and set him up from scratch again?

Sue_10075371

Thanks Kris. You've been a big help. 😀

Acctd4

@Sue_10075371 No, it won’t impact anything if you “Terminate” old employees in the system now ☺️

It’s best to do that in case you ever need to refer to that information & when they left in the future eg in an audit, Centrelink / ATO query etc

Kris_Williams

There may have been some personal leave in there that you forgot to zero out. Otherwise go into the leave tab and look at the date that it’s set to start accruing from

Sue_10075371

Hi Kris

Do you mean to zero the personal leave out on this screen? It doesn't seem to make any difference to the personal leave showing on the payslip. I've adjusted holiday and LSL here and that worked fine but personal leave is 'remembering' time from before Chris left. Any other ideas?

Kris_Williams

It won’t reflect on past payslips, only on the next one I believe - you could go into the last pay and make a change to it, ok the change, then go back and change it back, and see if this changes the current payslip

you have yet to put the new weekly accrual rate in here haven’t you?

you can call me if you wish 0415 940 843

Sue_10075371

Hi Kris

I was a bit wary of changing a payslip from two years ago! The accounts might complain. I realised I had not adjusted the Holiday Accrued hours etc after I printed the payslip. I changed the Holiday Accrued hours after printing and this did reflect on the screen copy (but not on the printable one) but this was not reflected on the screen copy for Personal Leave Accrued. The rate did show correctly but the Hours Available is still adding the hours from two years ago.

I did put in the new weekly accrual rate but I took it out again to see what difference it made. I've put this back in now.

I might see what happens next pay now that the adjustments have been made. I'll make a note of your number in case I've still got a problem. Hope that's ok. 😊

Kris_Williams

It wouldn’t change payslips from 2 years ago, not even the last one unless you made a change to the pay as I suggested

There are some settings about what you want to display on the payslip you could check this out, not sure if personal leave is one of the choices.

ok see how you go, happy to help if I can

Acctd4

@Sue_10075371 It’s important to “Terminate” the employee when they leave - & even more so with STP2 - as this status change needs to be reported.

The system allows you to Re-Hire an employee & this way, also recognises commencement & termination dates for automatic v ceasing leave accruals ☺️

Sue_10075371

Hi Shaz

Do I need to go through other old employees and terminate them, or just make sure I do so now since the STP2?

Kris_Williams

I would always terminate employees so their payment summary reflects the time they worked, otherwise they could be seen as having 2 jobs at the same time, and possibly not paying enough tax. If I have employees leave and there is a chance they might come back in the current financial year I look at them before the 30/6 and if they haven’t returned I terminate them as at their last pay

i wouldn’t think it was necessary to terminate any who left in the previous financial year though.

Sue_10075371

Hi Kris

So it won't affect anything else in Reckon if I go back and terminate those who left several years ago?

Kris_Williams

No, only for your own personal records - that’s my opinion only