Assigning multiple cheques to a Bill

BURDIXPTYLTD

Hi All, hoping someone can help!

I import from outside Aus, which means I have to pay before receiving inventory.

I added payments in as prepayments(so reconciliation is accurate), but have now received the product & need to assign these prepayments to the specific bill so we can have an accurate exchange rate & avge cost.

Can anyone tell me how to do it please??

Acctd4

Hi @BURDIXPTYLTD

Assign the payments to the relevant A/P account instead with the Supplier name in the Customer:Job column - They will then show as credits to apply in Pay Bills ☺️

(NOTE: Do NOT enter a tax code on the payments, this must be blank as the tax codes are in the Bill itself !)

BURDIXPTYLTD

Thanks for the response.

Unfortunately I cant assign to a specific A/P as its product we are receiving for Inventory only, not specific customer orders.

It only lets me allocate A/P in Customer:Job

I hope that makes sense!

Acctd4

@BURDIXPTYLTD I think I might have confused you … apologies 😬

When you said you're importing from outside AUS, I assumed you were using multicurrency (in which case you would have multiple A/P accounts, as you need one for each currency!)

If you're only working in AUD, it will just be posted to your normal A/P account, nothing to do with specific customers or orders.

eg Let's assume this is the Bill you received with the inventory you ordered here:

… & you had to pre-pay for these items previously, for them to ship the order to you so this bill is now sitting in you Pay Bills window to apply your pre-payment to.

You would enter your pre-payment like this:

By allocating it to Accounts Payable & linking it to "Trevor's Doors" in the Customer:Job - even though the column is named "Customer … ", it actually allows selection of suppliers if an A/P account is used - it will now show in your Pay Bills window as a Credit for this supplier that you can allocate to that Bill:

😊