Assigning multiple cheques to a Bill

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BURDIXPTYLTD
BURDIXPTYLTD Member Posts: 3

Hi All, hoping someone can help!

I import from outside Aus, which means I have to pay before receiving inventory.

I added payments in as prepayments(so reconciliation is accurate), but have now received the product & need to assign these prepayments to the specific bill so we can have an accurate exchange rate & avge cost.

Can anyone tell me how to do it please??

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  • Acctd4
    Acctd4 Accredited Partner Posts: 3,587 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited July 4
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    Hi @BURDIXPTYLTD

    Assign the payments to the relevant A/P account instead with the Supplier name in the Customer:Job column - They will then show as credits to apply in Pay Bills ☺️

    (NOTE: Do NOT enter a tax code on the payments, this must be blank as the tax codes are in the Bill itself !)

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
  • BURDIXPTYLTD
    BURDIXPTYLTD Member Posts: 3
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    Thanks for the response.

    Unfortunately I cant assign to a specific A/P as its product we are receiving for Inventory only, not specific customer orders.

    It only lets me allocate A/P in Customer:Job

    I hope that makes sense!

  • Acctd4
    Acctd4 Accredited Partner Posts: 3,587 Reckon Accounts Hosted Expert Reckon Accounts Hosted Expert
    edited July 4
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    @BURDIXPTYLTD I think I might have confused you … apologies 😬

    When you said you're importing from outside AUS, I assumed you were using multicurrency (in which case you would have multiple A/P accounts, as you need one for each currency!)

    If you're only working in AUD, it will just be posted to your normal A/P account, nothing to do with specific customers or orders.

    eg Let's assume this is the Bill you received with the inventory you ordered here:

    … & you had to pre-pay for these items previously, for them to ship the order to you so this bill is now sitting in you Pay Bills window to apply your pre-payment to.

    You would enter your pre-payment like this:

    By allocating it to Accounts Payable & linking it to "Trevor's Doors" in the Customer:Job - even though the column is named "Customer … ", it actually allows selection of suppliers if an A/P account is used - it will now show in your Pay Bills window as a Credit for this supplier that you can allocate to that Bill:

    😊

    Shaz Hughes Dip(Fin) ACQ NSW, MICB

    *** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***

    * Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *

    Accounted 4 Bookkeeping Services

    Ballajura, WA

    shaz@accounted4.com.au

    https://accounted4.com.au

    (NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)