GST not showing for reimbursements

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  • Problem
  • Updated 11 months ago
Hello, using RECKON ONE. Sometimes staff buys items for the office and we reimburse them via payroll. Items are GST inclusive and we will need to claim a refund from the ATO. 

Payroll items updated to NCG/CAG account items, but no GST shown on (1) the payroll / payslip (2) Tax Code Transactions - and therefore BAS statement generated on RECKON. 

Is there a system error?
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Swee

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  • confused

Posted 11 months ago

  • 1
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Kevin Russell, Accredited Partner

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It's a feature of the system. Payroll doesn't track GST. You will need to journal it in. 
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Michael Corrigan

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Or you could reimburse outside of payroll and pay directly into their bank account. You could create the bill from the receipt given to you and when you pay them directly, you allocate the payment to the bill you created
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Kevin Russell, Accredited Partner

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Why would you create a bill? Why not just make the payment?
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Michael Corrigan

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More from a timing point of view. Say they pay something on the 30th of September which would be included in the Sept BAS as a GST credit., but do not get reimbursed until the next pay ru. It also keeps a record of when you do owe the employee . It could be done either way.
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Kevin Russell, Accredited Partner

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Surely only an issue if you are reporting on an accruals basis. 
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Swee

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Thanks guy, did the journal and will consider paying them outside of payroll going forward. The funny thing was, the GST was recorded from payroll for earlier reimbursements performed (like, July 2017), but is not recording from then onwards. Will suggest to RECKON to fix this.