Job keeper payments for past pay runs

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  • Question
  • Updated 2 months ago
So i have seen the update from Reckon about the JK payments but I pay my staff weekly so do i need to go back and amend past payruns to account for JK correctly?
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Maria Paul

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Posted 3 months ago

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Neil, Employee

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Hi Maria,

You can edit the Pays to add the JobKeeper Allowances (where required) and do an Update Event to update with the ATO.
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Sam t

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Hi Neil when you submit the update event do you only select the employees where you have added the jobkkeeper allowance? or do you also select the other employees too where there will no changes?
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Neil, Employee

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Hi,

You only need to include the employees that need to be updated in the Update Event. However, if you’ve processed and included the other employees from the pay, it won’t cause any issues.
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Sam t

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thanks for update, Neil, would you do this only after enroling for Jobkeeper with the ATO or would it cause an issue if you did this before enrolling?
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Neil, Employee

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There shouldn't be any problems, you can lodge before or after enrolling for JobKeeper.
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Cass Griffin

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Hi Neal.
I don’t think Update Event is the correct box to tick in this situation, as it doesn’t place the STP file in the appropriate Payrun slot when you up load it.
If an employer wants to receive the JBK subsidy, FN1 upload needs to match the JBK reporting periods.
I have ticked Full File Replacement, and it dropped the file/pay run into the portal at the correct date.
As I’m processing 3 amended pay runs, this should reflect the start of FN1, uploaded 1/4/20.
2 more to do, at weekly intervals.I will run a FFR for these remaining amended payruns, ready for a regular pay run tomorrow as usual.

Hope this helps.
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Jodie Vermeer

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Hi Cass, did you have any issues with the FFR for the 01/04/20?  I have done the same but received the following error message.
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Lilly Scalora

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Agree. FFR is better and you get the correct date.
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Neil, Employee

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While both an Update Event and a Full File Replacement will work, the ATO will only accept a FFR on the most recent Pay Event.

Jodie, the error you are Receiving is the error that the ATO return when you try to do an FFR on a PayEvent that isnt your most recent.
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Leesa Clausing

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I have to edit my first two pays (week ending 5th & 12th April). I pay weekly so where do I list JOBKEEPER-START-FN01 and what do I record for each pay week following?

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Cass Griffin

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My understanding is the ATO want a start point (JOBSEEKER-START-FNXX) XX being the reporting period it falls in. I imagine they will pick up this tag and set the subsidy payments from that point. If you’re bringing employees back on from standoffs, and they miss the first fortnight, you will put it in the next reporting period FN02, and so on.
Ive uploaded 2 files, the second you should remove the START-FNXX line, as it may well conflict with the previous point you wanted to start.
Employee's that resign or are no longer employed, but have been receiving JBK, should have the line item allocated JOBSEEKER-FINISH-FNXX (XX being the reporting period they ceased employment).
Important to remember the JBK reporting periods are fortnightly.
FN01 30/03/20 - 12/04/20
FN02 13/04/20 - 26/04/20
etc....
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Maria Paul

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Hey Cass - so i pay weekly so was going to split the JK over each week. would you use JOBKEEPER-START-FN1 twice?
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Leesa Clausing

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Excellent, that makes sense. Thank you for explaining
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Stephanie Siow

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My payrun cycle was on 23/3 - 7/4, how can I identify this should be START-FN01? I have submitted this payrun to ATO via STP on 8/4. Do I need replace the file by generating the "allowance" code and upload again? Tomorrow I will be doing my payrun from 08/4 - 21/4 and this should be START-FN02, right
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Matt

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For the first month of JobKeeper the ATO does not care which which run the START-FN01 or the TOPUP code is included. as long as it is completed and have been paid in April. The ATO have already stated for those that pay monthly (or other pay cycle - e.g. opposite fortnight) as long as the apportionment method used is reasonable they will accept the employees have been paid.

Other STP solution providers have included the following JobKeeper instructions in their guides relating to the the START-FNXX and FINISH-FNXX codes:

* you cannot forward date the start fortnight entries in the pay run, but you can add it to a later pay run, if you've already started paying your employees JobKeeper (see the section at the bottom of this article for further explanation)(NB. It doesn't matter which pay run you use to notify the ATO when you're claiming the subsidy from - it's the name, unit base and payment classification on the pay category that's informing the ATO, not the pay period it's reported in.)
* the point of doing this is simply to let the ATO know which fortnight you started paying each employee JobKeeper, therefore you only need to add it to one pay run for each employee (ie. you only need to tell them that once) 

As I pay some management payroll monthly (already done) I can simply add an unscheduled run for START and TOPUP codes, for other staff who are paid on the opposite fortnight cycle to JobKeeper I'm going to make a weekly pay on 26/4 to align them and included the START and TOPUP codes. 

If the STP process is not dealt with pragmatically by the ATO and Reckon One for April I would rather just log directly into the ATO Business Portal, tag the eligible staff and do the allocations on 4 May.

I think an employee of RECKON needs to confirm (like other STP software providers have already) with the ATO the details of the scenarios impacting users and provide a written guide to the simplest approach rather than everyone redoing all pay runs back to any covering 30/3/20.
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Simon Hutchinson, Employee

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Hi Matt,

Thank you for your post. We have gone back and consulted all our directions and notes from the ATO and you are correct that you can simply add a unscheduled pay for the start and top up amounts to clear the employees off without having to go back.

It should be noted that this concession has only been provided by the ATO for April. May pays and reporting etc need to be done in the correct periods.
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Angela

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Hi Simon, are you saying that instead of updating previous (weekly) pay runs for April, I can simply add a unscheduled pay run for the start and top-up amounts? For example, if my employee received $500 per week over the past 4 weeks, I can now top-up another 4 x $250 in this one unscheduled pay run?

How would the tax work? For instance, $500 per week would mean $36 is taxed, whereas $750 per week would mean $96 is taxed. Should I also manually enter the difference in tax in the unscheduled pay run? Thank you