Long service leave not accruing correctly for all employees

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  • Updated 4 weeks ago
Hi 
We have just set up long service leave in our QB - we have Accounts Enterprise 2019.
I have just completed a pay run this morning and it appears as though only some employees are accruing the LSL. Please see below screenshots. Both employees have been set up in exactly the same way but only one is accruing the LSL - please help.


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Katrina Clark

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Posted 4 weeks ago

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Graham Meredith, Accredited Partner

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The employee not accruing has in excess of 42:30 hours of LSL.

In your set up you have stated the maximum number of hours they can accrue is 42:30, therefore they will not accrue the leave once they hit this amount.

You will need to remove the maximum number of hours able to be accrued.
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Katrina Clark

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That makes sense - thank you so much. Our accountant thought putting their standard weekly hours in there would ensure that time did not accrue on overtime hours.
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Graham Meredith, Accredited Partner

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Hi Katrina

To prevent it accruing on a payroll item like overtime you have to set this up in the Payroll Item list on the specific payroll item, not in the employee account.
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Charles van Rotterdam

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Katrina; you actually have to leave that cell totally blank; if you have 0.00 in there then it also won't accrue.
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Katrina Clark

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Thanks for your assistance with this - may you please advise how to ensure time is not accrued on overtime hours?
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Graham Meredith, Accredited Partner

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Go to Lists

Then Payroll Item Lists

Click on the Payroll Item you want to change being the overtime item

Click next to the last page and untick Include in Eevery hour Worked Leave Accruals and then it will not accrue in your leave accruals.
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Katrina Clark

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Fantastic! Thanks once again
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John Graetz

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Just on another point, Katrina.  Your accrual rate appears to be only providing an accrual of around about half a week per year.  Is this what you intended?
John L G
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Katrina Clark

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Thanks John - this is based on our accountants advice of one minute accrual per hour worked.
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John Graetz

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Hi Katrina.  I would strongly suggest that you seek clarification of that advice.  I don't know which state you might be in, but I thought that they were all pretty similar.  Generally speaking the entitlement is one week for every 60 weeks worked (this is where 1/60th comes from).  On that basis, an employee is entitled to approximately 0.86667 weeks per year.  Based on a 38 hour week, that equates to about 32.93 hours per year.  The accrual calculation you using of one minute per hour worked is not the same as one week per 60 weeks worked.  To work yours through we would get 38 (hours) x .01 (per hour) x 52 (weeks) = 19.76 hours which only represents about 0.52 weeks per year against the standard of .86667 weeks per year.
John L G