how do i remove a zero balance supplier from an A/P Ageing Summary
Comments
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Lea, if the account has a zero balance, archive the AP account, is my suggestion.0
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Hi Lea
That sounds like a Bill payment may have been entered under the Supplier but not actually allocated to the corresponding Bill(s)
Double-click on the $ 0.00 in the Total column & check/allocate each bill payment.
That should remove them from the report.
Shaz Hughes Dip(Fin) ACQ NSW, MICB
Reckon Accredited Professional Partner Bookkeeper / Registered BAS Agent (No: 92314 015)
Accounted 4 Bookkeeping Services
Ballajura, WA
0422 886 003
Shaz Hughes Dip(Fin) ACQ NSW, MICB
*** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***
* Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *
Accounted 4 Bookkeeping Services
Ballajura, WA
(NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
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Thanks Shaz
Not sure I understand - when i click on the supplier it shows all the invoices we've received from them, the invoice amount & the open balance amounts (which are all zero) - not sure what to look for to allocate payments if all are showing as zero?0 -
Apologies … I meant on the A/P Ageing Summary report itself on-screen.
It definitely sounds like a payment hasn’t been applied. It may be from a long time ago rather than recent.
Check the entire history of the Supplier’s transactions in your Supplier List & look for an amount in the Open Balance column in the transactions list there (as I said, it may be from a long while back)
If that doesn’t remove them from the report, you can “modify” the report to only show amounts over a certain $ value:
- (With the report open) Click on Modify Report (top left above report)
- Click on the Filters tab & select the Amount Filter from the list
- Select the”>” & type 0.01 in the box then click on OK
Shaz Hughes Dip(Fin) ACQ NSW, MICB
Reckon Accredited Professional Partner Bookkeeper / Registered BAS Agent (No: 92314 015)
Accounted 4 Bookkeeping Services
Ballajura, WA
0422 886 003
Shaz Hughes Dip(Fin) ACQ NSW, MICB
*** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***
* Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *
Accounted 4 Bookkeeping Services
Ballajura, WA
(NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
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so there is an old general journal entry in there but an amount goes in & out again zeroing the account
other than that if I try to use the filter you suggest it takes all suppliers out of the report rather than the one I'm trying to remove0 -
This filter shows all amounts OVER $ 0.01.
Are you sure you’ve not selected the “<” symbol ? (This will show all amounts UNDER $ 0.01 which will therefore remove all of them!)
If the Journal Entry is posting to A/P, this is likely the cause.
If you go into Pay Bills & select one of this Supplier’s Bills (you may need to create one just to check – you can delete it again after), does it show the same amount of Credit available as the JE?
Depending how much it is (& if there’s any GST involved) it might be worth creating a matching bill (same date & amount) for this just so you can allocate it to clear it.
NOTE: If you report GST on a Cash basis, this will affect the BAS for that period as Credits are only recognised/reported on a Cash basis when allocated!
Shaz Hughes Dip(Fin) ACQ NSW, MICB
Reckon Accredited Professional Partner Bookkeeper / Registered BAS Agent (No: 92314 015)
Accounted 4 Bookkeeping Services
Ballajura, WA
0422 886 003
Shaz Hughes Dip(Fin) ACQ NSW, MICB
*** Reckon Accredited Partner (AP) Bookkeeper - specialising EXCLUSIVELY in Reckon Accounts / Hosted ! ***
* Regd BAS Agent (No: 92314 015)* ICB-Certified Bookkeeper* Snr Seasonal Tax Consultant since 2003 *
Accounted 4 Bookkeeping Services
Ballajura, WA
(NB: Please give my post a Like or mark as Accepted Answer if I have been able to resolve your query as this helps others when seeking solutions!)
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Thanks so much for your help - the filter still didn't work for this but I entered a bill & then a credit & applied them against each other & that worked & now does not show in my AP Report1
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