HOW TO MAKE FILE ALOT SMALLER
Hayley Hope-Hodgetts
Member Posts: 4 Novice Member
Hi we have been using this company file for over 10 years and it is very large. I want to get it smaller and keep it below 250mb how do i do this easily!
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Comments
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Hi Hayley,
I'd suggest taking a look at creating a portable company file and then restoring it.
Check out this KB for instructions and other tips on getting the best performance from your file -
How to improve the performance of your QBI company file
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Hi Hayley
Give me a call on 0418 771 971 if further assistance is required.
John PeppasJohn Peppas
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All organised Kevin0
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Anyone in New Zealand that I could please call?0
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I use the Clean up Company Data regularly for many clients. Make sure you resort all list to their original order and verify your data file before commencing. Do a screen dump of the product info (Click ctrl+1) and check usage information after the first cleanup and list information after the final "#". Depending of the number of transactions I do it in increments of 6 or 12 months, it may take some time. I select all under "Additional Criteria for removing transactions" leave the unused list items to begin with. NB you will end up with multiple archive files, I keep the first one, rename appropriately "ABC pre 30/6/2014, change the admin password and remove all other users. Once I've completed say clean up to say 30/6/14. # Now run the clean up once more for the same date and select all under " unused list items" finally create a portable file and restore it.
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Hi Jacqui,
Just to make this clear to other users who may read this, the clean-up data utility doesn't actually reduce the size of data files. This is clearly stated before you proceed to use the utility. See below:
The best way to reduce the size of a data file is to follow the KB article Rav posted at the start of this thread and to also create a portable file and restore it.
Luke.
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