HOW TO MAKE FILE ALOT SMALLER

Hayley Hope-Hodgetts
Hayley Hope-Hodgetts Member Posts: 4 Novice Member Novice Member
edited October 11 in Accounts Hosted
Hi we have been using this company file for over 10 years and it is very large. I want to get it smaller and keep it below 250mb how do i do this easily!

Comments

  • Rav
    Rav Administrator, Reckon Staff Posts: 16,354 Reckon Community Manager Community Manager
    edited August 2017
    Hi Hayley,

    I'd suggest taking a look at creating a portable company file and then restoring it.
    Check out this KB for instructions and other tips on getting the best performance from your file -
    How to improve the performance of your QBI company file
    Reckon.png

    🎉 Get rewarded for contributing to the Reckon Community! Learn how you could get a $100 gift voucher each month HERE.

  • Big Hat
    Big Hat Accredited Partner Posts: 95 Accredited Partner Accredited Partner
    edited August 2017
    Hi Hayley

    Give me a call on 0418 771 971 if further assistance is required.

    John Peppas

    John Peppas

  • John Peppas
    John Peppas Accredited Partner Posts: 8 Accredited Partner Accredited Partner
    edited August 2019
    All organised Kevin
  • Rachel_7689706
    Rachel_7689706 Member Posts: 27 Novice Member Novice Member
    edited August 2019
    Anyone in New Zealand that I could please call?
  • Jacqui Allen
    Jacqui Allen Member Posts: 239 Reckoner Reckoner
    edited August 2017
    I use the Clean up Company Data regularly for many clients. Make sure you resort all list to their original order and verify your data file before commencing.  Do a screen dump of the product info (Click ctrl+1) and check usage information after the first cleanup and list information after the final "#".  Depending of the number of transactions I do it in increments of 6 or 12 months, it may take some time. I select all under "Additional Criteria for removing transactions" leave the unused list items to begin with.   NB you will end up with multiple archive files, I keep the first one, rename appropriately "ABC pre 30/6/2014, change the admin password and remove all other users.  Once I've completed say clean up to say 30/6/14. # Now run the clean up once more for the same date and select all under " unused list items" finally create a portable file and restore it.


  • Luke
    Luke Moderator, Reckon Staff Posts: 225 Moderator Moderator
    edited August 2018
    Hi Jacqui,

    Just to make this clear to other users who may read this, the clean-up data utility doesn't actually reduce the size of data files. This is clearly stated before you proceed to use the utility. See below:

    image


    The best way to reduce the size of a data file is to follow the KB article Rav posted at the start of this thread and to also create a portable file and restore it.

    Luke.

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