Terminated employee who owes hours

Cathryn ARBON

Hi

We had a new employee that was off sick for a week. I paid her in advance for sick pay then on 8:30 Sunday night by text she quit!!!

Now she owes us money! Good luck with getting paid I know but my question is I need to put a reverse pay slip through to take out the super that I have paid. I cant work out how to do this. The other problem is this happened at the end of July and now I need to pay my super and have just realised my dilemma!

How do I put it through my books and STP for the ATO?

Thanks Cathryn

Rav

Hi Cathryn

Can you let us know which Reckon software that you're using? I'll move your post over to the correct category for it 🙂

Cathryn ARBON

Hi Rav

I am using Enterprise Retail Edition 2022

Thanks

Acctd4

@Cathryn ARBON Much depends on the actual transactions ...

SCENARIO 1

If the employee is going to independently repay what she received:

• Delete the original Paycheque
• Enter just a Write Cheque - made out to the employee (disregard the message prompt about payroll) - posting to your Wages expense account (NO tax code!) :

(NOTE: This should be for the NET amount eg the amount - after tax - that she would have received)

• When she repays this, just enter that in the Make Deposit window, posting directly back to the Wages account. (Again, this needs to be for the NET amount):

Due to a long-term program glitch, the payee name often drops out on stand-alone deposits, preventing the link for displaying under their transaction list. If this occurs, to correct it, go to your bank account register & select/enter the employee name again in the Payee field here & click on Record to update:

That will clear the scenario to $ 0.00, with no affect on Payroll:

... & will ensure both the advance payment & return deposit are BOTH reflected under the employee's transaction list:

SCENARIO 2

If the employee is NOT going to return the payment ...

Edit the original Paycheque: Unlock Net Pay & manually zero out the Super amount calculation:

Note the Company Summary will update to reflect " ...(adjusted)"

Cathryn ARBON

Awesome thank you! Very well explained and easy to follow. I have been stressing over what to do and now I can fix it. Thanks again

Cathryn ARBON

Sorry I got excited about fixing my accounts 😊 but realised that when I change the paycheque the STP will now be different. How do I correct the STP that was sent to the ATO back in July. I can't see where to do a full file replacement or dose it not matter as I submit an end of year employee report.

Acctd4

What date did you make the advance payment ? Did you pay the employee again since that date ? Are you making any final payments to her now she's quit ?

Fortunately, rather than the pay run figures each time, STP only reports (updates) YTD balances each submission so any changes made between lodgments will be picked up in the subsequent STP submission, providing the same employees are included.

Run the Payroll Summary report for the applicable FY to check this employee's balances - I have a Memorised version of this, customised to display columns per pay run (eg week, two week, month etc). I use to check my STP submissions EVERY time I make one - This ensures the figures are always accurate & finalisation is a 2-minute task, instead of 2 days!

The EOFY finalisation process would correct it however if you want to remove that Super liability, you need to correct it now, otherwise it will show as being outstanding for payment. If you're not going to be making any more payments, you can submit an Update Event by selecting just this Employee in their last Pay run date:

When you log in to Reckon's GovConnect portal, make sure you select the correct TYPE to upload to prevent any errors: